Administrative Assistant

Larimer Humane Society

Responsible for providing administrative assistance to the Executive Director, the Director of Finance and the Director of Human Resources. Provides additional assistance to other members of senior staff and the Board of Directors as required.

Essential Duties/Responsibilities:

Provides administrative support to Executive Director by:

Compiling monthly, quarterly, and annual statistical reports as necessary

Completing special projects as assigned

Supporting board of directors and board committee activities by attending meetings, preparing meeting rooms and agendas, recording meeting minutes and providing administrative support as required

Assisting the Executive Director in conducting daily business in an organized, proactive and prepared context through administration of appropriate processes and systems.

Supporting the administrative needs of the leadership team and the board of directors as required

Completing clerical duties to include, but not limited to: photocopying, correspondence and presentation formatting and preparation, mailing, materials distribution and filing

Provides support to the finance department by:

Assisting with daily deposits

Maintaining files as required

Assisting with accounts payable/accounts receivable

Completing clerical duties to include, but not limited to,: photocopying, correspondence and presentation formatting and preparation, mailing, materials distribution and filing

Provide support to the human resources department by:

Assisting with the application and hiring process by posting open positions, copying applications/resumes, maintaining electronic and hard-copy files

Creating new employee files and maintaining current files

Maintaining supply of new employee forms and enrollment materials

Drafting the monthly employee newsletter

Participating in the planning, set up and tear down of employee events

Coordinating monthly birthday recognition and maintaining the supply of recognition gift cards

Completing clerical duties to include, but not limited to: photocopying, correspondence and presentation formatting and preparation, mailing, materials distribution and filing

Provides general administrative support to the organization by:

Ordering office supplies and maintaining inventories

Completing offsite errands (e.g., post office, supplies, etc.)

Scheduling repairs and maintenance of office equipment)

Scheduling for communal organizational vehicles and communal rooms

Maintaining vehicle maintenance log

Develops spreadsheets to support data analysis needs

Organize events and meetings as requested

Other Duties/Responsibilities:

Actively supports decisions of management

Establishes and maintains professional relationships with vendors and local businesses

Performs other duties as assigned

Maintains organized office to ensure that staff can accomplish tasks efficiently

Drives to complete errands and to complete work assignments at the two facilities

Occasional overtime

For complete job description and information on how to apply, visit: http://www.larimerhumane.org/about-us/employment