Organization: ChildSafe of Colorado – Fort Collins LocationTitle: Business Operations Manager
Categories: Nonprofit Jobs
Subcategory: Administrative, Programs/Services
Org Type: 501(c)(3)
Responsible for management and oversight of financial and administration of the business operations of the agency. Supports workflow and the completion of work related to the agency’s administrative and office support staff. Carries out the financial functions of the agency including bookkeeping, accounts payable, payroll oversight, year-end tax filings and tax payments, basic reconciliation and reporting.
- Perform bookkeeping duties such as coding, recording, posting and processing day-to-day transactions. Maintains and updates accounting records.
- Provides assistance ensuring all business operations are functioning in the most efficient and effective manner possible.
- Under the direction of the Executive Director, prepares and manages the agency’s budget; including maintaining and accurately completing financial statements and reports that are appropriate for the users and in accordance with Generally Accepted Accounting Principles (GAAP). Manages cash flow; and creates and maintains productive working relationships and synergies with any established outsourced vendors who provide services for the agency, such as payroll, benefits, medical/office supplies, marketing and advertising, information technology solutions, etc.
- Manages and coordinates agency’s audit requirements and works directly with agency’s identified external auditor to ensure all requirements are met. Prepares all supporting information for the annual audit, review or compilation and liaise with the Board’s Finance Committee and external auditor, as necessary.
- Ensures all statutory requirements of ChildSafe are met including non-profit status requirements, withholding payments, income tax, etc.
- Prepares and assists with preparation of budgets for grant applications and reporting.
- Researches new technologies and tools, recommending improvements to existing processes, and supports the ongoing improvement of the organization’s billing, accounting, and employee benefit resources.
- Ensures timely and accurate problem resolution between payer sources, vendors, contractors and other business-related entities.
- Manages any outsourced biller to ensure transparency and accuracy.
- Designs and documents workflows for receiving, processing or tracking data, as needed. Revises workflows to increase productivity and/or resolve omissions or inconsistencies in data, as it relates to financial matters of the agency.
- Ensures system safeguards are in place to protect patient data and preventive measures are taken to obstruct violations of HIPAA.
- Under the direction of the Executive Director, writes work instruction manuals, data capture guidelines or standard operating procedures as it relates to financial matters of the agency.
- Prepares and analyzes various administrative and clinical reports, utilizing various software programs:
- Monthly/quarterly/yearly reports
- Ad hoc report creation
- Adding/removing Providers
- Board Reports
- Assists Executive/Clinical Director with employee onboarding and compliance matters.
- Ensures that all employees complete required paperwork accurately.
- Complies with Federal, State, and Local legal requirements as it relates to employment matters and enforces adherence to requirements.
- Reviews business and health insurance policies to ensure coverage is appropriate and cost-effective. Advises the Executive/Clinical Director with recommendations for change.
- Ensures that all labor laws are properly posted and communicated to employees.
- Maintain proper protocol for employee files and ensure that personnel information is secure and stored in confidential area.
- Completes and maintains required records of all employees’ employment eligibility.
- Manage employee benefit administration.
- Partner with Executive/Clinical Director to ensure proper insurances are issued, renewed and endorsed with appropriate limits and coverage.
- Bachelors degree or equivalent
- Minimum of five years in small business accounting, payroll, human resources and/or business insurance roles.
- Demonstrated success as a healthcare administrator or practice manager strongly desired.
- Demonstrated knowledge of GAAP.
- Two to four years of supervisory experience.
- Three years experience with database management and reporting, preferably with an electronic health record system.
- Knowledge of business line insurance, as well as, health and welfare insurance strongly desired.
- Outstanding critical thinking, executive maturity and judgment with the ability to effectively work with all levels of the organization
- Excellent written and oral communication and customer service skills
- Excellent organizational skills and ability to prioritize.
- Demonstrated analytical and reporting skills and aptitude for solving problems and creating timely solutions.
- Ability to work effectively and efficiently in a fast-paced, dynamic environment with frequent interruptions and multiple priorities.
- Ability to interpret documents such as safety rules; federal healthcare setting requirement; operating and maintenance instructions; and procedure manuals.
- Significant usage and proven expertise in computer software applications such as MS Office and QuickBooks.
- Passion for and understanding of the agency’s mission.
- Frequently alternating between sitting, standing, or walking throughout the workday
- Visual and auditory acuity for frequent use of computer, telephone, and use of other office equipment
Please submit your summary of qualifications and resume along with your salary requirements directly to Kristi Hess at firstname.lastname@example.org. ChildSafe of Colorado is an EOE.
Please visit www.childsafecolorado.org for more information about the agency and its mission.
This is a posting on Colorado Nonprofit Association’s Career Center.