Organization: Arapahoe County Early Childhood CouncilTitle: Director of Finance
Categories: Nonprofit Jobs
Location: Denver Metro Area
Organization Type: 501(c)(3)
Job Title: Director of Finance
Status: Exempt, full-time 40 hours per week
Includes medical benefits, 401k, paid vacation, holidays and sick leave.
Description: This position reports to the ACECC Executive Director.
General Statement of Job:
Under the direction of the Executive Director, the full-time Director of Finance represents the Arapahoe County Early Childhood Council with a commitment to reflect excellence and professionalism in contact with Council Partners, individuals in the community including parents, early childhood professionals, board members, vendors, news media and specifically parents of young children. Reporting to and partnering with the Executive Director, the Director of Finance will set ACECC’s policy and direction while also being an active participant in, and driver of, the organization’s overall strategy. She/he will lead all financial administration, business planning and budgeting. As a member of the Executive Team, the Director of Finance will work closely with the Executive Director on strategic and tactical matters related to business development, budget management, financial planning and funding. This position is responsible for all financial activity of the organization; directing the organization’s financial goals, objectives, and budgets, overseeing the investment of funds and managing associated risks, supervising cash management activities, executing capital-raising strategies to support the nonprofit organization. He/she will oversee all financial and budgetary compliance aspects for government contracts and private grants. Responsibilities also include ensuring that financial systems are aligned with contemporary state-of-the-art best practices to ensure operational efficiency; formulating financial policy and plans, developing goals and objectives, directing day-to-day activities and interpreting fiscal analyses.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:
· Train the staff to raise financial awareness and knowledge of financial management matters.
· Attend board and subcommittee meetings as appropriate including being the lead staff on the Finance Committee.
· Engage the Board and Finance Committee around issues, trends and changes in the operating model and operational delivery.
· Work with the Executive Director and Board of Directors to ensure programmatic success through cost analysis support and compliance with all contractual and programmatic requirements. This includes:
o interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines
o ensuring that all government regulations and requirements are disseminated to appropriate personnel
o monitoring compliance
· Oversee budgeting and the implementation of budgets, so as to monitor progress and present operational metrics both internally and externally.
· Oversee the management and coordination of all fiscal reporting activities for the organization including:
o organizational revenue/expense and balance sheet reports, reports to funding sources,
development and monitoring of organizational and contract budgets.
o Oversee the coordination and activities of independent auditors ensuring compliance issues are met
o preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state and other required supplementary schedules and information.
o attend board and committee meetings as necessary and perform financial presentations.
o manage and report on cash flow.
o create and assess financial statements and budget documents.
o ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent audits.
o Ensures adequate controls are installed such that all related accounting processes may pass independent audits.
- Partner with the Executive Director and program staff on all operational and strategic issues as they arise; provide strategic recommendations based on financial analysis and projections, cost identification and allocation and revenue/expense analysis.
- Participate in the ongoing strategic planning processas an integral member of the Executive Team.
- Oversee long-term budgetary planning and cost management in alignment with ACECC’s strategic plan.
- Align financial management with short and long-term financial planning and projections.
- Work with the Executive Director on the strategic vision including fostering and cultivating stakeholder relationships on city, state and national levels, as well as assisting in the development and negotiation of contracts.
- Participate in developing new business, specifically: assist the Executive Director and Resource Development Committee in identifying new funding opportunities, the drafting of prospective programmatic budgets and determining cost effectiveness of prospective service and program delivery.
Financial and Operational Management and Reporting
Provide overall fiscal oversight to the organization
Prepares all financial reports, including income statements, balance sheets, board reports, annual financial statements, and reports for government regulatory agencies.
Performs all accounting functions including accounts payable (AP), accounts receivable (AR), collection of training revenue, tracks donor contributions, and monitorsfixed assets.
Coordinates the audit and reviews all tax-related documents.
Prepares an annual operating budget and performs monthly analysis of related variances.
Prepares financial analysis of any major purchase the agency is considering.
Provide grants and contracts oversight and management.
Ensure that financial record systems are in accordance with Generally Accepted Accounting Principles and monitor the use of all funds.
Manage cash flow and forecasting; direct all financial, project-based and departmental accounting.
Evaluate and oversee all benefits negotiations, thus providing the most competitive packages for ACECC’s employees.
- Review all formal finance, payroll related procedures, processes and administration recommending improvements to the systems in place and managing the systems going forward.
- Ensure the reporting and communication of fiscal activities.
- Oversee financing strategies and activities as well as banking relationships.
- Develop and utilize forward-looking, predictive models and activity-based financial analyses to provide insight into the organization’s operations and work plans.
- Develop financial business work plans and forecasts.
- Participate in policy development.
- Represent the company to financial partners, including financial institutions, donors, foundation executives, auditors, public officials, etc.
- Remain up-to-date on nonprofit audit best practices and state and federal law regarding non-profit operations.
- Oversee the accounting department to ensure proper maintenance of all accounting systems and functions.
- Ensure maintenance of appropriate internal controls and financial procedures.
- Ensure timeliness, accuracy and usefulness of financial reporting for federal and state funders, foundations and ACECC’s Board of Directors.
- Ensure legal and regulatory compliance regarding all financial functions.
- Oversee the purchasing function.
- Oversee the payroll function.
- Serve as one of the trustees and oversee administration and financial reporting of the organization’s 401k plan.
- Oversee accounts payable and accounts receivable and ensure a disaster recovery plan is in place.
- Oversee the maintenance of the inventory of all fixed assets, including assets purchased with government funds (computers, etc.) assuring all are in accordance with federal regulations.
Develop and manage direct finance staff; guide programs and staff throughout the organization on financial matters.
- Work with the external payroll processing company to manage accounting related to payroll and financial allocation for related services.
- Work directly with all employees related to payroll, benefits, and approved time off.
- Work with providers of medical benefits to enroll employees, track and manage their employer sponsored plans.
- Engage other members of the ACECC staff and other leaders to facilitate cross-program collaboration that ensures that all financial solutions positively support ACECC’s evolving strategy, operational delivery and data collection needs.
- Provide guidance on attracting and developing key team members.
- Supervise staff, including conducting or contributing to regular progress/performance reviews and plans for improvement, when appropriate.
- Assist in performing all tasks necessary to achieve the organization’s mission.
The Director of Finance will have the following experience and attributes:
- A minimum of a BS in Finance. Masters in Finance/MBA and CPA preferred.
- Five to seven years of financial experience and management experience with the day-to-day financial operations of an organization of at least 20 staff persons.
- Non-profit experience preferred.
- Experience within the field of the Early Childhood or a related field is a plus.
- Demonstrated excellence in managing finance, accounting, budgeting, control and reporting.
- Skill in examining, developing, reengineering and recommending financial, technology policies and procedures.
- Strong analytical skills and experience interpreting a strategic vision into an operational model.
- A collaborative and flexile style, with a strong service mentality. A team player who is committed to lifelong learning.
- A positive attitude and ability to work well with others and offer solutions.
- A hands-on manager with integrity and a desire to work in a dynamic, mission-driven environment.
- An effective communicator with strong oral and written skills.
- Strong commitment to developing and supporting team members.
- Demonstrated commitment to the social sector with a passion for the organization’s mission is essential.
- Must be able to travel within all of Arapahoe County.
- General office software knowledge, particularly the Microsoft Office Suite and MIP software (or other similar non-profit general ledger software), use of databases and financial systems.
- Working knowledge and no less than 3 years of experience with current versions of QuickBooks accounting software. Certified QuickBooks Professional a plus.
- Ability to foster and cultivate business opportunities and partnerships.
- Strong analytical skills and experience interpreting a strategic vision into an operational model.
- Must be able to pass a background check.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is performed primarily in an office setting with in-person, email and telephone contacts and may involve frequent interruptions. The noise level in the work environment is generally moderate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Expectation of All Employees
Support the Council’s mission and vision by exhibiting the following behaviors: excellence and competence, collaboration, innovation, loyalty, honesty, respect for others, commitment, accountability and ownership.
The job description does not constitute an employment agreement between employer and employee and is subject to change by the employer as the needs and requirements to the job change.
Publication Date: July 10, 2014
Closing Date: July 31, 2014
Please send a resume, cover letter and 3 professional references to Gretchen Davidson firstname.lastname@example.org or by mail to Gretchen Davidson, ACECC, 6436 S. Racine Circle, Centennial, CO 80111.
Please no calls. Email salary range questions to email@example.com
This is a posting on Colorado Nonprofit Association’s Career Center.