Organization: Colorado Parent & Child FoundationTitle: Finance Manager
Categories: Nonprofit Jobs
Region: Denver Metro Area
Org Type: 501(c)(3)
The Colorado Parent and Child Foundation (CPCF) promotes and supports high-quality early childhood education programs and family initiatives which build parent involvement and school readiness. CPCF currently works with two early childhood home visitation models: Home Instruction for Parents of Preschool Youngsters (HIPPY) and Parents as Teachers (PAT). Both HIPPY and PAT deliver home-based, parent involved, early learning opportunities and provide solutions that strengthen families and help children realize success by beginning school ready to learn. As the state office for both of these internationally recognized home visitation programs, CPCF provides training and technical assistance to programs, coordinates overall program evaluation and adherence to quality program standards, conducts outreach to develop new sites, provides advocacy and networking for HIPPY and PAT sites statewide, and coordinates large public proposals – serving as an intermediary for HIPPY and PAT programs that could not acquire these federal and state funds individually.
Key Duties and Responsibilities:
- Review and verify invoices and accompanying payment requests to ensure compliance with policies and procedures.
- Prepare invoices and input in the accounts payable system on a weekly basis to ensure payments are processed in a timely manner.
- Review travel claims to ensure accuracy and completeness of justification, in relation to CPCF policies and procedures and various grant requirements.
- Seek clarification or explanation from submitters when warranted.
- Prepare entries to record cost allocation or adjustments in the financial system.
- Provide assistance to program sites regarding procedures relating to accounts payable, match requirements and travel claims.
- Respond to inquiries from funders, program sites and contractors regarding payment questions.
- Ensure reimbursements are in line with the policies and procedures applicable to the type of expenditure.
- Ensure reimbursements/disbursements are properly approved and recorded.
- Remain courteous and efficient in the processing of duly approved requests.
- Receive cash and checks, prepare and reconcile cash receipts, and prepare bank deposits.
- Oversee the distribution of all checks.
- Support the Executive Director in the preparation of the annual budget.
- Prepare reports throughout the year to track actual expenses relative to budget.
- Provide assistance to grants proposal processes.
- Manage reports to track performance against budget and restricted funds.
-Provide monthly analysis and reporting to the Executive Director and internal management and periodic financial reports for the Board of Directors.
AUDIT AND LEGAL
- Assist with the annual audit process.
- Ensure submission of insurance policies to additional named certificate holders as required by certain funders.
- Maintain financial documents and insurance policies in central files in accordance with records retention requirements.
FISCAL MANAGEMENT OF GRANTS AND CONTRACTS
- Assist with review program site/sub-recipient budgets for accuracy prior to subcontracting.
- Manage sub-recipient grants payment processes, including review of reimbursement reports and back-up document to ensure accuracy of direct grant expenses and appropriate match, as well as preparation of payments and draw down of funds.
- Conduct desk and in-person monitoring of sub-recipients to ensure compliance with grant requirements. (In state, overnight travel required)
- Maintain sub-recipient files to ensure they meet financial and legal requirements.
HUMAN RESOURCES AND PAYROLL
- Manage payroll processes, including review of time sheets, submission of payroll to outsourced vendor, preparation of appropriate IRS reports, FICA and UI payments.
- Maintain employee personnel records to ensure accuracy of official employment-related documents.
- Assist with human resource related questions from employees.
- Allocate staff dollars across fiscal grants based on budgeted amounts.
- Prepare aggregate reports and requests for reimbursement for state and federal funders.
- Prepare financial reports in a variety of formats required for submission and reporting to foundation and other funders.
- A minimum of an Associate’s degree in accounting is required (Bachelor’s preferred), or the equivalent years of finance experience will be accepted.
- Three to five years prior experience as a nonprofit accountant or experience with state and federal grants required.
- Experience with cost control principles and Generally Accepted Accounting Principles required.
- Knowledge of accounting software applications required (QuickBooks preferred).
- Knowledge of federal and state financial regulations.
- Proven ability to prepare financial reports, statements and projections.
- Detail-oriented, organizational skills, time management skills and the ability to learn new task quickly, excellent verbal and written communication skills.
- Strong interpersonal and customer service skills required.
- Must be well organized, ability to multi-task and meet deadlines required, ability to problem-solve and prioritize.
- Ability to work independently and as part of a team and take on new tasks with high level of difficulty.
- Must be PC proficient and have strong experience with Excel spreadsheet layouts and Word.
- Work requires willingness to work a flexible schedule.
OTHER POSITION INFORMATION
- Part-time position, approximately 25 to 30 hours per week.
- Pay commensurate with experience.
- Some in state travel (overnight) may be required. This position requires occasional use of your personal vehicle. CPCF employees are responsible for maintaining a valid Colorado Driver’s License and personal vehicle insurance. CPCF reimburses employees for mileage for approved CPCF-related business meetings.
- CPCF employees must be legally allowed to be employed in the United States and must be able to pass a comprehensive criminal background check.
- CPCF is an Equal Opportunity Employer. The organization is committed to a policy of nondiscrimination in relation to race, color, sex, sexual orientation, gender variance, religion, military status, national origin, age, marital status and disability.
Interested candidates should submit materials (cover letter describing interest in and qualifications for the position, resume, three professional references) to: firstname.lastname@example.org
This is a posting on Colorado Nonprofit Association’s Career Center.