Organization: Serve ColoradoTitle: Program Officer
Categories: Nonprofit Jobs
Location: Denver Metro Area
Organization Type: Government Agency
Purpose of Position/Summary
As part of a larger team, the Program Officer provides leadership in the field and works with the Corporation for National and Community Service, agency personnel, other state and federal government units, and the nonprofit sector in support of effective grant making, resulting in measurable increases in the quality of AmeriCorps State programs in Colorado. The National Service Program Officer is responsible for supporting the design and implementation of the annual re-granting process, the monitoring of programmatic and fiscal compliance, and the provision of technical assistance to grant recipients.
· Support all aspects of the annual AmeriCorps State grant application process including, but not limited to, publication of Request for Proposals; planning and developing policies, procedures, and timelines to solicit grant proposals; soliciting independent peer reviewers, coordinating the review process, and submitting recommendations to the Grant Review Committee;
· Prepare and submit CNCS AmeriCorps State Grantee bi-annual progress reports bi-annually and final report;
· Review administrative needs of grant recipients, develops and maintain records, appropriate reports, plans of actions, recommendations, and assessments that indicate grant recipients’ objectives and continuous improvement of quality;
· Assist AmeriCorps State grant recipients in identifying objectives to be achieved, assessing progress towards those objectives, and making necessary adjustments so the identified level of progress is met;
· Conduct periodic (scheduled) reviews (programmatic and fiscal) of grant recipients through an on-site and/or desk examination process to ensure compliance with all federal and state regulations;
· Author detailed programmatic and fiscal compliance reports for the executive director’s approval; direct the resolution process; formulate comprehensive work papers and monitoring files;
· Monitor AmeriCorps State sub-grantee information contained in and/or entered into the eGrants Portal;
· Scrutinize and interpret monthly and quarterly grant recipients’ expense reports;
· Coordinate the year-end grant close out process (fiscal and programmatic);
· Certify the accuracy of grant recipients’ records and reports;
· Create an annual calendar of events/deadlines in conjunction with the Executive Director, Deputy Director, Community Outreach Specialist, Accountant and other agency personnel as needed.
· Represent the agency at various community and/or interagency meetings and promote existing and new programs and/or policies as needed;
· Participate in the development, implementation and maintenance of policies, objectives, and short-and long-term planning, including Colorado’s State Service Plan;
· Provide staff support to the Governor’s Commission on Community Service Committees as needed;
· Train and provide work direction to staff, volunteers, interns, and/or VISTA program associates, as assigned;
· Perform miscellaneous job-related duties as assigned;
· Education – Bachelor’s degree required;
· Experience – Two year’s progressively responsible experience as a program manager, site supervisor, or program officer in AmeriCorps State or other national service program;
· Extensive knowledge of federal CNCS AmeriCorps program rules and regulations, policies and procedures, reporting requirements and/or fiscal rules;
· best practices/principles of the grants allocations process, program
· development, program administration and evaluation, including performance measurement;
· techniques of preparing, producing and disseminating information;
· technical language associated with agency programs, including the ability to read and interpret Federal and State laws and regulations;
· the public and nonprofit sectors;
· strong project management skills, including organizing resources, establishing priorities, and attention to detail;
· strong problem-solving skills, including experience in identifying solutions, formulating policy, and developing and implementing new strategies and procedures;
· strong people skills, including experience working effectively with a wide range of constituencies in diverse communities;
· computer skills, including proficiency using Microsoft Office programs ;
· exercise independent judgment within broadly defined policies and practices in developing methods, techniques & evaluation criterion for obtaining results;
· comprehend, analyze, interpret, and correlate technical material and data into a variety of written reports;
· facilitate group processes;
· establish and maintain cooperative, productive working relationships with other agency personnel, state and federal government units, grant recipients, the
nonprofit sector, and the public through effective motivational and leadership skills;
· analyze problems and articulate remedies, both in writing and verbally; learn web-based reporting system(s);
· supervise and train assigned staff, volunteers, interns, and/or VISTA program associates to accomplish work plan objectives, including organizing, prioritizing, and scheduling work
Difficulty of Work
The scope of work is bifurcated, broad and complex, often involving multiple project elements and audiences. Project timelines are short, assignment deadlines are often
determined by external factors, and the incumbent will be expected to manage multiple projects simultaneously. The incumbent must be self-directed, work independently and possess sufficient
control of the workflow to deliver high-quality work products in a fast- paced environment.
The Program Officer is expected to support the planning and implementation of the federal re- granting process and monitor, evaluate and advise the resulting programs. The Executive Director and Deputy Director may review decisions and major recommendations for compliance. Minimal instruction is offered. As CNCS provides significant funds to Serve Colorado for this purpose, this position is central to the achievement of the agency’s objectives. Errors and/or implementation failures severely impact the success of the agency as a whole.
Personal Work Relationships
The incumbent will work with each of the program staff on a regular basis to gain
feedback about project design concepts and as work products are developed. The
incumbent reports to the Deputy Director, but can expect supervision by the Executive Director.
Background Check Required
Salary Range and Compensation $35,000 to $45,000, depending upon experience; comprehensive state fringe benefits, including health care, retirement and vacation.
Reports to Executive Director, Serve Colorado
Office location Downtown Denver
Application Instructions and Selection Process: Submit your detailed resume and cover letter to firstname.lastname@example.org. All application materials must be submitted by 5 PM Monday, July 28, 2014.
This is a posting on Colorado Nonprofit Association’s Career Center.