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Accountant

Job Description
Organization: 
Mt. Carmel Veterans Service Center
Organization Type: 
501(c)(3)
Job Location: 
Pikes Peak Region
Type of Job: 
Full-time
Job Category: 
Finance
Job Description: 

Mt. Carmel Veterans Service Center is a Colorado Springs based non-profit that provides transition and employment assistance, behavioral health and wellness, supportive services, connection to community resources, and safe event space for veterans, military members and their families. Our non-profit has directly impacted more than 6,426 unique clients in the Pikes Peak region through more than 36,567 client visits since 2016.

Working under the supervision of the Controller, the Accountant is responsible for managing and recording the day-to-day accounting activities of Mt. Carmel Veterans Service Center and those of it's sister organization Mount Carmel Health Wellness and Community Center in Trinidad, Colorado. The Accountant will work with the Controller to support the needs of the nonprofits’ programs and funding sources and to provide complete and accurate financial reporting.

Areas of Responsibility

Accounts Payable

  • Process vendor invoices, expense reports, check requests, and credit card charges as received including reviewing for accuracy, obtaining all necessary approvals and documentation, general ledger coding and data entry into the accounting system
  • Process approved online payments and prepare weekly check runs
  • Proactively communicate and follow up with vendors and staff on past due balances, missing credit card receipts, and any other discrepancy or payment issues
  • Obtain vendor W-9’s and prepare annual IRS 1099 forms
  • Maintain vendor files

Cash Receipts

  • Process daily cash receipts (donations, grants, event income, accounts receivable) including reviewing for accuracy and completeness, obtaining all necessary documentation, general ledger coding and data entry into the accounting system
  • Prepare deposits as necessary and scan to or take to bank  
  • Prepare weekly fundraising reports

Accounts Receivable

  • Prepare invoices for partners/tenants/donors monthly and as needed, ensure completeness of documentation and record in accounting system
  • Assist with preparing monthly and quarterly grant reimbursement requests
  • Regularly review and maintain complete and accurate accounts receivable aging reports  
  • Maintain customer/donor/grant files

Payroll and HR

  • Set up new employee files and assist with gathering and reporting new hire information 
  • Prepare semi-monthly payroll including gathering and reviewing employee timesheets, ensuring authorization of PTO requests, entering hours and labor distribution information into Paylocity system, reviewing pre-process payroll registers for completeness and accuracy, distributing pay statements, and recording payroll journal entries in accounting system
  • Assist with open enrollment for employee benefits
  • Assist with implementation of employee electronic timesheets and PTO system

Month End and Other

  • Maintain schedule of prepaid expenses and record monthly journal entry
  • Assist with other monthly accruals, journal entries, and general ledger account reconciliations as assigned
  • Assist with the annual financial and other audits by gathering documentation, running reports, and preparing schedules as assigned
  • Assist with special projects as needed
  • Attend all required staff meetings and represent accounting on cross-functional teams and at occasional special events
  • Actively seek and out and assist with implementing accounting-related process improvements and automation
  • Assist with documenting accounting policies and procedures and work with other departments as needed to ensure understanding of documentation and other requirements

 

 

Requirements/Qualifications
  • Knowledge of standard accrual accounting practices and internal controls
  • Experience processing a wide range of financial transactions including payroll
  • Detail-oriented – would rather focus on the details rather than the big picture
  • Adaptable/flexible – able to switch gears frequently
  • Excellent data entry skills – exceptional attention to detail and accuracy
  • Ability to manage confidential information with discretion and tact
  • Ability to recognize and analyze problems and find solutions
  • Great communication and customer service skills
  • A self- starter who can work independently
  • Ability to learn new software products
  • High school diploma required. Minimum of an associate’s degree in accounting preferred
  • At least 3 years relevant work experience required, non-profit preferred
  • At least 1-year QuickBooks experience required
  • Intermediate Excel and knowledge of Microsoft Office applications required
How To Apply

Please send resume and cover letter outlining your specific experience related to this position and salary requirements to mmitchell@mtcarmelcenter.org

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