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Community Events Coordinator

Job Description
Organization: 
City of Lakewood
Organization Type: 
Government agency
Job Location: 
Front Range
Type of Job: 
Full-time
Job Category: 
Programs/Services
Job Description: 

CITY OF LAKEWOOD (CO)
invites applications for the position of:
Community Events Coordinator

SALARY: $23.35 - $30.77 Hourly
$4,047.33 - $5,333.33 Monthly
$48,568.00 - $64,000.00 Annually

OPENING DATE: 02/13/17

CLOSING DATE: 02/27/17 11:59 PM

JOB SUMMARY:

LAKEWOOD STATEMENT OF EXCELLENCE
The City of Lakewood is dedicated to upholding City values to include: Performance Excellence, Leadership, Respect and Collaboration. Best fit candidates will demonstrate innovation, customer service, dedication, passion and engagement. All people, citizens and employees, will be treated with respect, relevance, and importance.

ABOUT HERITAGE CULTURE AND THE ARTS DIVISION
The mission of the HCA division is to enrich and inspire people through places and programs that engage, celebrate and build community through heritage, culture and arts programs. HCA operates within the Department Community Resources that is committed to providing high quality park, recreation, family and cultural services and facilities that inspire enjoyment, learning and wellness in the lives of those who live, work and play in Lakewood. We value leadership, integrity, communication and connection, diversity and adaptability.

JOB SUMMARY
Responsible for fulfilling the HCA mission through the coordination, oversight and implementation of large outdoor festivals, amphitheater programs, formal events and cosponsored event agreements. Arranges for new site programming of large events. Current events include Cider Days, Sounds Exciting! Summer Concerts, Rockin' Block Party and Lakewood Lights/Mayor's Tree Lighting.

MAJOR TASKS, DUTIES, AND RESPONSIBILITIES:

MAJOR TASKS, DUTIES AND RESPONSIBILITIES (This job description does not intend to list every function of the position.)

ESSENTIAL FUNCTIONS
Responsible for all aspects of outdoor community events located primarily at the Lakewood Heritage Center (LHC) but can also include other HCA related venues.
Develops an annual community events plan that is inclusive and builds upon participation by multiple audience bases. Seeks and values collaborations with a variety of community organizations and businesses.
Assists with the development of budgets for all community events. Develops an annual community events plan that meets established revenue goals.

Working with the HCA teams, researches ideas for and develops new LHC community events which are revenue generating and align with HCA and the LHC museum's mission.
Serves as the lead staff person in the coordination of community events, including all aspects of planning, implementation and evaluation.
Anticipates and manages day of event production, logistics and complications with the utmost professionalism.
Assumes additional City-event responsibilities as needed.
Serves as a resource to other City staff as it relates to the planning and development of events.

Works closely with LHC Building Repair Technician to direct community event setups, strikes and logistical preparation measures.
Works with volunteer coordinator to ensure appropriate levels of volunteer support is provided for community events and other volunteer assignments.
Works closely with marketing staff to establish and implement effective event marketing and promotional plans. Promotes community events through public speaking.
Hires and supervises seasonal event assistants to provide logistical support during many community events.
Trains staff and volunteers on emergency procedures and protocol during events.

Facilitates communication and aligned processes with CR department events committee. Serves as a resource to other city staff.
Maintains an active role in the events community, stays abreast of new developments and best practices and incorporates new ideas as applicable.

Collaborates with Resource Development staff on overall business solicitation plan for community events.

Supports museum operations and functions as an integral part of the LHC museum team.
Provides excellent customer service.
Maintains open, respectful and direct communication that values input from each other, our community and our patrons.
Exhibits professionalism and excellent customer service under stress.
Demonstrates professionalism and political acumen under pressure.
Requires regular and prompt attendance.
Performs other duties as assigned.

IMPORTANT FUNCTIONS
Actively participates as a member of the LHC team in order to implement the museum's mission
Actively participates as a member of the HCA staff.
Collaborates with other members of the HCA division, Community Resources department, city departments, outside agencies, and community groups to plan and implement events.
Sells, services, and facilitates externally produced community events hosted at the Lakewood Heritage Center and other City venues as needed.
Actively involved in short and long term planning related to HCA facilities and programs as appropriate.
Conducts variable staff reviews consistent with the City's performance review system.
Works independently and as part of a team.
Actively participates in division staff meetings.

ORGANIZATIONAL RELATIONSHIPS
Supervision Received
Receives general supervision from the Heritage Center Administrator.

Supervision Given
Oversees the work of variable employees, interns and committee volunteers.

ESSENTIAL QUALIFICATIONS:

ESSENTIAL QUALIFICATIONS (Knowledge, Skills, Abilities)
Education
Bachelor's Degree in Humanities, Not-for-Profit Management or related field.
Equivalent experience may be substituted for education.

Experience
A minimum of three years of experience in a leadership role producing large outdoor community events.
Experience producing large events (8,000 - 12,000 patrons) preferred. Supervisory experience preferred.

Licensure/Certification/Registration
None.

KSA'S AND PHYSICAL/MENTAL REQS:

Other Knowledge, Skills and Abilities
Knowledge of Microsoft Excel, Word, Outlook and Access software applications.
Ability to demonstrate appropriate organizational/interpersonal skills including the ability to work with people inside and outside of the City.
Skilled in written and verbal communication.
Ability to negotiate with variety of businesses, community volunteers and others on behalf of the HCA Division.
Ability to demonstrate good judgment/problem-solving skills in a professional, creative and timely fashion.
Ability to respond in a timely and accurate manner to requests from the public and others.
Ability to effectively direct the work efforts of variable staff, volunteers/interns.
Ability to work long hours including evenings and weekends at community events and programs as required.
Ability to deal with angry, frustrated, or upset individuals.
Strong organizational and time management skills.
Criminal background check required.

PREFERRED QUALIFICATIONS
Computer knowledge.
Knowledge of local, state and regional history.
Knowledge and experience in fundraising including the solicitation and sponsorship process related to events planning.
PHYSICAL AND MENTAL REQUIREMENTS

PHYSICAL REQUIREMENTS
Lifting and Carrying
Lifting supplies and equipment weighing up to 50 lbs.

Body Positions
Bending, kneeling, stooping and moving about from location to location.
Must be able to transport self to off-site locations.

Hearing
Must be able to respond to requests in person and on the telephone.

Vision
Uses vision to work with computer as well as read memos and other written material.

MENTAL REQUIREMENTS
Mathematics
Uses basic addition, subtraction, multiplication and division for working with budgets, income and expense reports and contracts.

Remembering
Must remember details of planned events, contracts negotiated and commitments made.

Language Ability
Ability to communicate verbally and in writing with a wide variety of people.

Reasoning
Must demonstrate sound decision-making ability regarding a variety of issues, at times under stressful situations.

WORK ENVIRONMENT
Work involves frequent interruptions and shifting priorities.
Work involves attending weekend and evening events.

EQUIPMENT USED
Telephone
Computer
Copy Machine
Audio Visual Equipment
Camera
Golf carts and/or other motorized vehicles
Dollies and other wheeled moving devices

Areas of Responsibility

See Job Description

Requirements/Qualifications
  • See job description
How To Apply

All applicants must apply online at www.lakewood.org/jobs

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