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Executive Assistant

Job Description
ACE Scholarships
Organization Type: 
Job Location: 
Front Range
Type of Job: 
Job Category: 
Job Description: 

Under the supervision of the Vice President of Colorado Development, the Executive Assistant primarily serves as executive assistant to the President & CEO, and as administrative assistant to the Colorado Development Team and the organization’s Executive Team.

Areas of Responsibility

1. Executive Assistant to the President & CEO.
• Manage President & CEO’s busy calendar: schedule meetings, coordinate travel logistics, produce detailed travel itineraries and agendas, compile materials (reports and documents) for travel-related meetings.
• Make local and travel reservations for meetings, and arrange necessary shipment of materials and coordination of meeting needs.
• Collect business-related receipts and submit monthly expense report.
• Dictate follow-up notes after donor meetings and ensure timely mailing of CEO correspondence.
• Assist with donor interaction tracking by adding comments and notes to donor entries in Raiser’s Edge.
• Check and route CEO voicemails and non-sensitive emails to appropriate parties for timely attention.
• Provide additional general support to CEO, such as coordinating donor gifts, mail merging emails and letters, collecting monthly updates to the Executive Binder with current program and financial reports, and other projects as assigned.

2. Administrative Support to Colorado Development Team
• Support VP of Colorado Development with printing of donor board meeting agendas, meeting packets, and pre- and post-meeting correspondence.
• Coordinate donor gifts, support the production and mailing of donor correspondence, and large-scale donor appeal mailings and marketing communications.
• Following large-scale events and meetings, assist with Raiser’s Edge attendee and donor data entry.

3. Administrative Support to Executive Team
• Assist COO with management of Board of Director and Committee meetings by helping to develop agendas, compile reports and presentations, and taking meeting minutes, when appropriate.
• Support CFO/HR Manager with administrative tasks, as necessary.

  • Bachelor’s Degree or three years equivalent work experience
  • Passion for school choice, education reform and for serving the underserved

Competitive salary and benefit package, including health, dental and vision insurance; 401(k), with corporate match; plus other benefits.

How To Apply

The application process will include a phone interview, and in-person interviews in Colorado with the CEO and other members of the team. A review of references and a background check will be conducted for final applicants.
To be considered for the position, please send a cover letter, resume, and three professional references to [email protected]
No phone calls please.

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