You are here

Operations Support Specialist I

Job Description
Organization: 
Colorado PERA
Organization Type: 
Government agency
Job Location: 
Denver Metro
Type of Job: 
Full-time
Job Category: 
Administrative
Job Description: 

JOB SUMMARY
As an operations support team member you will contribute to processing and delivering of company incoming and outgoing mail in accordance with established guidelines. Team members perform and rotate duties required for completing daily mail operations.  Additional duties such as batching and scanning documents, routine data entry and completing publication requests are also a part of this role.

IDEAL CANDIDATE
Our ideal candidate is a reliable team player with a "can-do" attitude, and is willing to help out wherever needed.  We are looking for a detail-oriented professional who takes initiative and has the ability to adapt to changing priorities. Our ideal candidate is diligent in following up on workflow, and takes pride and ownership in their work and responsibilities.

    Areas of Responsibility

    ESSENTIAL FUNCTIONS

    • Process incoming and outgoing mail including opening, sorting, date stamping, reviewing and preparing documents for imaging and batching
    • Process and may deliver UPS and FedEx packages
    • Process and log certified and overnight mail
    • Review, research and code incoming documents/faxes in order to prepare for batching
    • Batch document types in preparation for scanning
    • Scan batched documents and review for quality to identify acceptable and unacceptable images
    • Index, verify and release documents into PERA Docs for retrieval
    • Box and label original documents for confidential destruction
    • Monitor form and publication inventory and order new stock as needed
    • Review and process member documents through a work queue
    • Initiate written communication with members, retirees, employer affiliates, or financial institutions for clarification of submitted documents when needed
    • Cross-train in several functional areas to provide backup as needed
    • Participate in training and educational opportunities for ongoing professional development
    • Maintain regular and prompt attendance in the workplace
    • Carries out other duties as assigned

     QUALIFICATIONS

    • High school diploma or education equivalent, one year general office experience preferred
    • Basic proficiency using Microsoft Office suite
    • Detail oriented with effective organization and time management skills
    • Knowledge of proper English usage, spelling, grammar, and punctuation
    • Aptitude for consistent routine and repetitive tasks
    • Ability to comprehend established guidelines and confidence to take initiative in a team-focused environment
    • Ability to process multiple detailed workloads

    WORKING CONDITIONS

    • Standard office environment with constant computer use
    • Sitting or standing for long periods of time
    • Frequent lifting, carrying, or moving materials weighing in excess of 25 pounds
    Requirements/Qualifications
    • See job description.
    Compensation/Benefits

    Compensation:Commensurate with experience - Hourly

    BENEFITS
    Health Insurance is 100% employer paid, generous paid time off as well as paid volunteer hours, PERA defined benefit plan, 401(k) and 457 defined contribution plans, tuition assistance, certifications, on-the-job training, free access to on-site fitness center, free on-site parking or RTD subsidy, and more. For more information, please visit www.copera.org/careers.

    ABOUT COLORADO PERA
    Colorado Public Employees' Retirement Association (PERA) provides retirement and other benefits to the employees of more than 500 government agencies and public entities in the state of Colorado. Our mission is to promote long-term financial security for our membership while maintaining the stability of the fund. Our vision is to become the retirement plan of choice for all Colorado public employees.

    PERA represents "One of Colorado's Best Investments."  PERA is a vital and stable contributor to Colorado's economy.  PERA's main office is located in Denver; where 300 days of sunshine, a thriving cultural scene, diverse neighborhoods, and natural beauty combine to make it the nation's top city in which to live, work, and play.

    Position Title:                          Operations Support Specialist   
    Division:                                   Operations Support
    Reports to:                               Operations Support Manager 
    Job Status:                               Full Time, Non-Exempt
    Starting Salary:                        Commensurate with experience
    Posting Dates:                         2/8/19 - 2/24/19

    How To Apply

    HOW TO APPLY

    Complete the employment application online www.copera.org/careers.  Have copies of your resume, cover letter, and college transcripts available to upload.  As part of the online application you will be asked for a response to the following questions.

    1. Why are you interested in this position?  Why do you think your skills and/ or experiences would make you successful in this position?
    2. Some people work best as part of a group others prefer the role of individual contributor. How would you describe yourself? Give an example of a situation where you felt you were most effective.
    3. How do you minimize the risk for errors in your work?
    4. Describe a situation in which you were under a great deal of pressure because of numerous demands competing for your time and attention. How did you handle the situation?
    5. What approach do you take in communicating with people? What kinds of communication situations cause you difficulty? Give an example.

    You will be asked to complete a multiple choice skills assessment (takes approximately 25 minutes) upon submission of your application. A link for the assessment will be emailed to you if you are unable to complete it at the end of your application.

    For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

    https://www.applicantpro.com/j/997726-103712

    View More Jobs