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Payroll Administrator

Job Description
Organization: 
Volunteers of America Colorado Branch
Organization Type: 
501(c)(3)
Job Location: 
Denver Metro
Type of Job: 
Full-time
Job Category: 
Administrative | Communications | Finance | Programs/Services | Other
Job Description: 

The mission of the Volunteers of America Colorado Branch is to identify and serve the basic needs of the most vulnerable individuals and families within the community.

Areas of Responsibility

The Payroll Administrator is part of a team responsible for maintaining agency payroll, human resources information, and financial records in accordance with the prescribed agency procedures. As a member of administration team employee leads the payroll function, including unemployment/workers compensation, unemployment, benefits, FMLA, personnel file maintenance, training of employees and HRIS systems.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Leads all aspects of the payroll function.

• Responsible for preparing and transmitting bi-weekly payroll and maintaining payroll records including new hires, terminations, time and attendance, and garnishments.

• Makes determinations regarding application of wage and hour law and oversees preparation of period reports of earnings, taxes and deductions.

• Becomes familiar with the benefits of the organization and maintains benefits records including payment of vendor bills, benefit deductions, reconciliations of benefit accounts, open enrollment changes, 403(b) and pension compliance, and related provider connections within the HRIS system.

• Maintains and audits leave balances including vacation, sick, personal and floating holidays.

• Assists in preparing and reconciling monthly, quarterly and annual payroll reports and taxes including 941, W-2s and 1095s.

• Maintains documentation and compliance with FMLA, workers compensation, unemployment and ACA.

• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

• Maintains employee confidence and protects payroll operations by keeping information confidential.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• Works closely with Human Resources in all aspects of the above and maintains policy and procedure as set by Human Resources.

• Has knowledge of and is able to prepare and analyze payroll related general ledger accounts monthly as well as benefit reconciliations and familiarity with journal entries.

• Trains employees on the payroll functions of the HRIS system.

• Communicates to employees across the agency on the payroll function in a timely manner.

• Creates and maintains documentation for all payroll function processes and procedures.

• Looks for and implements process improvements in the payroll function.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

• Assists with grant and private funding requirements.

• Performs some administrative aspects of Human Resources including employee information, training, equipment issued, internal phone numbers and titles.

• Performs special projects in the payroll and Human Resources areas. Cross-trains for duties

performed by other human resources and administrative staff.

• Performs other duties as assigned.

 

COMPETENCIES

• Models core culture attributes of Volunteers of America Colorado Branch that include “AIRS” (Accountability, Integrity, Respect and Service).

• Models and pursues with vigor Volunteers of America Colorado Branch three strategical critical virtues of HHS (Hungry, Humble, People Smart).

• Self-motivated and directed

• Open to receiving and providing feedback; focused on conflict resolution

• Adaptable

 

SUPERVISORY RESPONSIBILITIES

None

Requirements

 

MINIMUM QUALIFICATIONS OF POSITION

• Bachelor’s degree in business administration, accounting or human resources or equivalent

relevant experience.

• Five years’ experience in payroll and/or human resources or equivalent relevant experience.

• Experience in Paylocity HRIS preferred.

• Proficient in Microsoft Office Word and Excel with database experience.

• 10 key by touch.

 

PREFERRED QUALIFICATIONS

• Certified Payroll Specialists (CPS) preferred

• Certified Payroll Professional (CPP) preferred

• Experience in Paylocity HRIS preferred

 

KNOWLEDGE AND SKILLS

• Excellent written, oral, and interpersonal communication skills

• Excellent analytical and organizational skills

• High level of competency working with Microsoft Office suite and cloud-based applications

• Strong time-management and prioritization skills

• Experience working both independently and, in a team-oriented, collaborative environment

 

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

 

POSITION TYPE AND EXPECTED HOURS OF WORK

Full time

Monday – Friday 8:00am – 5:00pm

 

LOCATION

2660 Larimer St

Denver, CO 80205

 

 

Salary: Commensurate with experience, expertise, proficiency and market bench marking.

Requirements/Qualifications
  • Qualifications listed above
Compensation/Benefits

Benefit eligibility is based on job type/status

 

Paid Holidays

Paid Time Off

Volunteer/Wellness Day

Tuition Assistance

Pension and 403b Retirement Plan

Health, Dental, Vision, Pet Insurances

Life Insurance (Including Accidental Death & Dismemberment)

Accident Insurance

Short Term & Long Term Disability

Employee Assistance/Work Life Balance Program

Employee Discount Program

LifeLock with Norton

How To Apply

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