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Programs Representative - Western Slope

Job Description
Organization: 
Food Bank of the Rockies - Western Slope
Organization Type: 
501(c)(3)
Job Location: 
Western Slope
Type of Job: 
Full-time
Job Category: 
Programs/Services
Job Description: 

The Programs Representative supports and assists the Nutrition Network and CSFP Division Managers in operational and logistical functions related to the activities of the division’s direct-service programs. Secondarily, this role assists Western Slope Agency Relations Representative with all functions of the Agency Relations Division and the TEFAP program.

Areas of Responsibility

Nutrition Network

  • This role is responsible for solicitation, selection, and service of Child & Adult Care Food Program (CACFP), Summer Food Service Program (SFSP) and Totes of Hope sites adding to Nutrition Network’s portfolio. 
  • Research, secure, and train potential sites for the CACFP and SFSP programs in accordance with program criteria.
  • Performing site monitor duties, maintain site visit schedule, and complete all the required documentation to ensure compliance with CACFP and SFSP, and submit same to the Nutrition Network Division on a timely basis.
  • Ensure that all site visits/reviews are conducted in a timely manner, are correctly documented and filed, tracking spreadsheet is appropriately updated, and all procedures are followed in accordance with the CACFP and SFSP standards. If necessary these visits need to be coordinated with Western Slope Agency Relations.
  • Coordinates with Nutrition Network Division’s Administrative Assistant to ensure accurate reporting of meals served from all sites for the CACFP and SFSP programs.  Contact sites with missing or inaccurate reporting to ensure that all records are maintained for CACFP and SFSP monthly reimbursement claims and annual audits.
  • Serve as coordinator for the Kids Totes of Hope Program to include recruiting, collecting applications, conducting site visits, and ensuring sites have food.
  • Plans needed inventory for all designated programs. Works with Main branch to communicate food and meal needs in time for weekly deliveries.  Maintains the scheduled distribution plan and associated pick sheets (Bills of Lading) and manifests.
  • Will maintain updated, timely, accurate computerized inventory data (CERES) associated with all designated programs, and will ensure the integrity and accountability of all inventory items.
  • Communicate information about annual food safety and civil rights training with all sites; assist Main branch with ensuring compliance.
  • Serve as backup as needed to Warehouse Supervisor in the warehouse on days when sites pickup food for Nutrition Network programs.
  • May coordinate and lead summer meal distribution at Mobile Pantry locations, if applicable

CSFP

  • Research, secure, and train potential sites for the CSFP program.
  • Actively recruit for the CSFP program.
  • Monitor sites and perform box counts as required.

Agency Relations (AR) and TEFAP

  • Monitor Grocery Rescue process for involved agencies.
  • Maintaining allocation and distribution rate sheets.
  • Managing CERES tasks related to AR.
  • Conducting site visits.
  • Tracking inventory and monthly reporting.
  • Creating and maintaining mobile pantry orders, documentation, and distribution of government programs.
  • Link2Feed agency setup and training.
  • Visiting local produce growers as needed
  • Attendance at special events as needed
  • Knowledge of Agency Express; agency set up and training.
  • Assists with other duties as assigned

Work Environment:

  • Sitting for long periods, standing and walking intermittently
  • Ability to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, balance, stoop, crouch or crawl, talk or hear
  • Use specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
  • Occasionally lift up to 50 pounds

Competencies:

  • Commitment to fulfilling the mission of FBR; represents the FBR brand in a positive manner internally and externally
  • Ability to provide excellent customer service and communicate effectively with a wide range of constituents
  • Able to interact with others in a diplomatic, courteous and positive manner
  • Must have strong organizational, multi-tasking and critical thinking skills
  • Ability to coordinate multiple tasks efficiently while meeting deadlines and objectives
  • Ability to prioritize and work with multiple groups at the same time
  • Demonstrated ability to work independently
  • Self-directed, proactive and independent problem solver
  • Strong computer skills and comfortable learning new technology
Requirements/Qualifications
  • High School diploma or equivalent required; Bachelor’s degree preferred
  • Minimum 2 years’ prior experience working in an administrative or customer service role
  • Nonprofit and/or inventory management experience preferred
  • Ability to read, write, speak and understand the English language fluently, and communicate verbally and in writing at a professional level; bilingual a plus
  • Advanced Excel and Microsoft Word knowledge required
  • • Must have current driver license and reliable vehicle for frequent site visits
Compensation/Benefits

Benefits:

Food Bank of the Rockies offers medical, dental and vision insurance, employee assistance program, paid time off, 10 paid holidays and 401K plan.

How To Apply

Every one of our employees is a critical part of our success. Will you be the next one to join our team? Please apply today by emailing your resume to Human Resources at hr@foodbankrockies.org.

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