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Scientific Affairs Coordinator

Job Description
International Association for the Study of Lung Cancer
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Job Location: 
Denver Metro
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Job Description: 

Job Summary:   

The Scientific Affairs Coordinator will provide technical, administrative and committee support to the Scientific Affairs department. This position will support the internal day-to-day tasks related to the Scientific Affairs team workflow, projects and committee coordination. The successful candidate will handle multiple tasks effectively, have excellent communication skills, uses a high-degree of discretion when communicating with internal and external, domestic and international, stakeholders. This individual must work creatively and independently, be able to create processes and solve problems as they arise. This position will report to the Associate Director, Scientific Affairs. This is a full-time, nonsupervisory position based at the IASLC headquarters. We are currently in Aurora but will move soon to downtown Denver.


Areas of Responsibility

Essential Functions:

  • Support the Scientific Affairs Department with daily tasks and on-going projects
  • Support the administrative needs of the department, committees and task forces including scheduling calls and arranging meetings, taking detailed minutes, drafting meeting summaries, creating reports, circulating documents, tracking information, tracking shipping and material stock, record keeping, helping with travel arrangements and any other tasks as assigned
  • Diligently track legal documents for edits and signatures, including MOUs and DUAs related to committee projects. Work with committee liaisons, IASLC legal counsel and external stakeholders to revise MOUs when necessary and meticulously maintain digital and paper records
  • Manage permissions and licensing requests for scientific material
  • Proactively research and implement new organization and project management tools to increase work efficiency
  • Under the direction of committee staff liaisons, actively maintain relevant committee sites updating information as necessary and creating training material for new committee members
  • In conjunction with management and the committee staff liaisons, develop a strategy for standardizing committee engagement and reporting including the following:
    • Create committee membership engagement documentation and attendance tracking tools
    • Track mission statements, 2-year workplans and budgets
    • Create onboarding documents for new committee chairs and members
    • Work in conjunction with the membership team on nomination and awards tracking
  • Support scientific projects that may involve complex scientific or technical details and specialized terminology including manuscripts, grants, research reports and proposals, presentations, press releases and other materials as assigned
  • Create endnote reference libraries and tracking references within manuscripts
  • Create and maintain website content relevant to the scientific committees
  • Provide exceptional member service and overall support to IASLC members, partners and stakeholders
  • Ability to travel domestically and internationally, as necessary (5%-10%)
  • Other duties as assigned
  • Bachelor’s degree from an accredited college or university in a scientific, public health, healthcare or business administration or related field
  • Minimum of 3 years relevant work experience in a similar role or healthcare administrative role
  • Proficiency in using Microsoft Office Suite and Adobe Acrobat
  • Familiarity with hosting and facilitating virtual conference calls and meetings using GoToMeeting, Zoom or similar conferencing systems or platforms
  • Ability to work flexible hours when required
  • Ability to travel domestically and internationally as required (5-10%)
  • A strong commitment to the mission of the organization and compassion for those living with a lung cancer diagnosis

Commensurate with relevant education and work experience.  Excellent benefits package.

How To Apply

Please submit application, including resume and cover letter, through company Careers page at www.iaslc. org or via this direct link:

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