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Senior Administrative Assistant - Communications

Job Description
Organization: 
Colorado PERA
Organization Type: 
Other
Job Location: 
Statewide
Type of Job: 
Full-time
Job Category: 
Administrative
Job Description: 

JOB SUMMARY

This position performs a wide variety of high-level administrative duties to support the Communications division and accomplish objectives in a collaborative effort. Responsibilities include verbal and written communications, scheduling, generating reports, and performing data management. Applies knowledge and understanding of division operations to resolve issues, and has the latitude to design and implement workflow processes and procedures.

IDEAL CANDIDATE

Our ideal candidate will possess four critical characteristics:

Extremely organized and motivated by bringing a sense of structure and coordination to all requested tasks.
Highly reliable professional who is diligent in following up on workflow, and takes pride and ownership in their responsibilities.
Forward-thinking and anticipates the next steps in a process or the needs of the team.
Team player who will be engaged on all issues pending with the division and help keep programs running smoothly.

QUALIFICATIONS

High School Diploma; five years professional administrative experience; or equivalent combination of education and experience
Experience with budgets, billings, and expense reports
Experience with electronic records management systems
Intermediate proficiency using Microsoft Office suite
Established ability to maintain confidentiality
Demonstrated ability to manage multiple priorities and meet deadlines
Effective interpersonal, anticipatory, problem solving, and decision making skills
Effective oral and written communication skills, including strong proofreading skills
Strong organizational and analytical skills with attention to detail and accuracy
Ability to work effectively independently and within a team environment

WORKING CONDITIONS

Standard office environment with regular computer and telephone use
Occasional lifting, carrying or moving material in excess of 10 pounds

BENEFITS

We offer a competitive benefits package for our employees including:

Health Insurance -100% employer paid Medical, Dental, Life & AD&D, and Disability insurance, among other options
Work/Life Balance - generous paid time off as well as paid volunteer hours
Retirement Planning - PERA defined benefit plan, 401(k) and 457 defined contribution plans
Professional Development - tuition reimbursement and on-the-job training
Wellness Programs & Perks - free access to our on-site fitness center, free on-site parking or RTD subsidy, and more

HOW TO APPLY
Complete the employment application online at https://www.copera.org/careers. Please have copies of your resume, cover letter, and any college transcripts available to upload. Please review the following questions. You will be asked for a response to these as part of your application:

Describe a situation in which you were under a great deal of pressure because of numerous demands competing for your time and attention. How did you resolve the situation?
How do you anticipate what is needed within the workgroup and/or person(s) you support? Please provide an example from a past work experience that demonstrates your anticipatory skills.
Describe a specific time when your listening skills helped you communicate better.

ABOUT COLORADO PERA

Colorado Public Employees' Retirement Association (PERA) provides retirement and other benefits to the employees of more than 500 government agencies and public entities in the state of Colorado. Our main office is located in Denver; where 300 days of sunshine, a thriving cultural scene, diverse neighborhoods, and natural beauty combine to make it the nation's top city in which to live, work, and play. PERA is a vital and stable contributor to Colorado's economy.

Our mission is to promote long-term financial security for our membership while maintaining the stability of the fund. Our vision is to become the retirement plan of choice for all Colorado public employees.

At PERA, you can be part of a dynamic, collaborative group of professionals working to fulfill the retirement expectations of our members. You will use your unique skills to do important and meaningful work that is critical to the success of both the organization and the state of Colorado that you love. You will have the opportunity to develop, become an expert in your role, and tackle new challenges, all while enjoying the competitive compensation, lifestyle, and stability that PERA provides. Thus, for both member and employees, PERA represents "One of Colorado's Best Investments."

Position Title: Senior Administrative Assistant
Division: Communications
Reports to: Chief Communications Officer
Job Status: Full Time, Non-Exempt
Salary: Minimum $45,840 annually commensurate with experience
Opening Date: March 10, 2017
Closing Date: March 26, 2017

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://www.applicantpro.com/j/540715-103712

Areas of Responsibility

ESSENTIAL FUNCTIONS

Provides primary administrative support for Chief Communications Officer and the Communications division
Develops, implements, and evaluates administrative work processes and procedures; ensures compliance with policies; investigates and resolves discrepancies in day-to-day duties; recommends process improvements
Demonstrates independent judgment and discretion by professionally and confidentially responding to inquiries or referring them to the appropriate staff; serves as a liaison with internal and external contacts
Researches, prioritizes, and follows up on issues and determines appropriate course of action, resolution, or referral
Completes non-routine assignments
Handles highly sensitive or confidential information and documentation
Anticipates and plans for changes in internal and external business needs
Manages deadlines related personal and departmental projects, including coordination with other departments
Collaborates with division staff to support complex projects
Maintains the schedule of Chief Communications Officer, including booking meetings, assembling necessary materials, and confirming attendance
Coordinates activities and materials for travel, special projects, and events
Prepares, proofreads, and edits various types of correspondence, presentation materials, and reports
Compiles or coordinates data for analysis, billings, budgets, reports, or performing various types of reconciliation
Establishes and maintains files, publications, reports, and imaged documents pursuant to records retention policy
Documents standard operating procedures for the assigned area
Orders office supplies and maintains office equipment
Provides backup administrative support for other areas as needed
May be assigned special projects and initiatives
Participates in training and educational opportunities for ongoing professional development
Maintains regular and prompt attendance in the workplace
Performs other duties as assigned

Requirements/Qualifications
  • 5 Years Professional Administrative Experience
  • High School/GED
How To Apply

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://www.applicantpro.com/j/540715-103712

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