Organization: Colorado Community Health NetworkTitle: Office Assistant
Categories: Nonprofit Jobs
Region: Denver Metro Area
Org Type: 501(c)(3)
COLORADO COMMUNITY HEALTH NETWORK (CCHN)
General Statement: The Colorado Community Health Network is a membership association of Community Health Centers (CHCs) serving low-income, homeless, and migrant populations in Colorado. CCHN is a dynamic, team-orientated non-profit, which provides support and technical assistance to safety-net clinics in underserved communities. The Office Assistant is responsible for ensuring that the general administrative duties are completed. This position will work closely with the Executive Director of our sister organization CHAMPS and will be assigned related duties as required. The Office Assistant must be self-motivated and able to manage multiple tasks, able to work with diverse people, and carry a heavy workload.
1.Provide all administrative support as directed by the CHAMPS Executive Director to Community Health Association of Mountain/Plains States (CHAMPS).
2.Answer and direct incoming telephone calls and visitors.
3.Maintain up to date and accurate company distribution and staff lists, including phone extensions, and emergency contact information.
4.Schedule and plan company meetings as required, including monthly staff meetings, some board and committee meetings and conference calls as necessary. Responsible for all aspects of coordination, planning, registration and follow-up.
5.Facilitate the CCHN Events Team and coordinate all Company celebrations.
6.Coordinate the greeting card process including purchasing cards, gift cards, CEO signature, and mailing.
7.Provide administrative support to the CQDO, HR Manager and CFO, including: calendar management and scheduling, travel and meeting arrangements, and completion of monthly expense reports.
8.Handle all incoming and outgoing mail. Handle/review mailing of all check payments and supporting documents in accordance with instructions and internal procedures and log all incoming checks. Receive and distribute faxes as applicable.
9.Maintain filing system for central files, general correspondence, forms, reports, minutes, and other materials per direction and procedures.
10.Assist with records retention audit annually, following guidelines, procedures and policies.
11.Maintain adequate inventory of supplies, seeking lowest prices and environmentally friendly materials.
12.Perform office kitchen duties including and not limited to ensuring that all dishes are clean including loading and emptying the dishwasher daily, purchasing coffee, tea and related supplies, assuring neatness and cleanliness including weekly cleaning of refrigerator.
13.General office duties include but are not limited to assuring neatness and cleanliness of all common areas in office suite, conference rooms, maintaining office plants, running office errands as needed and coordinating the office recycle program.
14.Assist with distribution, photocopying, faxing, mailing, and preparation of all meeting packets and outgoing materials as needed for Board of Directors, membership, partners, meetings, CHAMPS annual conference, and CCHN triannual meetings
15.Assist the HR Manager and Operations Coordinator with On Boarding and Off Boarding of employees.
16.Conduct pre-hire and monthly screening of OIG and EPLS debarment checks.
17.Provide high quality customer service and hospitality to CHC members, partners and the general public.
18.Report corporate compliance concerns to CCHN’s Corporate Compliance Officer; any CCHN employee who reports a compliance concern in good faith is protected by law from retaliation.
19.Perform related responsibilities as assigned and required.
1.High school diploma. Associates degree preferred.
2.At least three years of experience in a front desk office position.
3.Excellent customer service skills.
4.Strong skill set in time management, prioritization, multi-tasking, and complex scheduling.
5.Ability to work with minimal supervision and maximum accountability.
6.Excellent computer skills, particularly with Microsoft Office, including Word, Outlook and Excel. Experience with the Internet and conducting Internet searches.
7.Experience in or desire to plan office parties and celebrations.
8.Must have reliable transportation to run errands, a valid driver’s license and current insurance.
9.Demonstrated ability to work with customer/client groups and/or experience in membership organizations.
10.Ability to work as a team member and work effectively with diverse people.
11.Demonstrated awareness of, and value for, cultural competence.
12.Fluency in written and spoken English.
13.Physical ability to stoop, kneel, bend, use a computer and perform light lifting.
CCHN is a membership organization that places a high value on member relations and hospitality. The successful Office Assistant will be responsive to and respectful of member needs, display sound judgment, relate well to the public and staff, have a professional demeanor, prioritize customer satisfaction, and be well organized.
CCHN is an equal opportunity employer offering flexible benefits, a casual work environment, and a competitive salary (DOE).
Category: Full-Time, Non-Exempt
Responsible to: Human Resource Manager
Hiring Range: $15.85 – $17.50 per hour
Job Description Effective Date: 9/10/2015
To Apply: Please submit the following by 5pm on September 30, 2015:
1.A cover letter
2.Updated resume with all relevant qualifications/history
4.Written answers to the following two questions (limit responses to one page total):
A)This job requires completion of multiple tasks with competing deadlines and attention to detail. Please describe your experience with completing multiple tasks and your approach to this challenge.
B)CCHN strives to achieve a high level of customer satisfaction in all of our activities. Please describe how you would ensure a high level of customer satisfaction among internal staff, members, and external partners.
Candidates should email the required information to:
Attn: CCHN Office Assistant Position
No phone calls please.
This is a posting on Colorado Nonprofit Association’s Career Center.